Privacy and Cookie Statement Tromp Medical
This privacy and cookie statement was last updated on may 3th, 2024.
Tromp Medical B.V. (hereinafter: “Tromp Medical“) operates a website (www.trompmedical.com). As part of the services we offer, we process personal data. In this privacy and cookie statement, you will find information about the personal data we process and how we handle them. We comply with the General Data Protection Regulation (GDPR).
Summary of Our Privacy and Cookie Statement:
In processing personal data, we adhere to privacy legislation. This means that we:
- Clearly define our purposes before processing your personal data, as outlined in this privacy and cookie statement.
- Store as little personal data as possible and only collect data necessary for our purposes.
- Explicitly request your consent for processing your personal data, if consent is required.
- Take necessary security measures to protect your personal data. We also impose these obligations on parties processing personal data on our behalf.
- Respect your rights, such as the right to access, correct, or delete your personal data processed by us.
Purposes of Data Processing:
By using our services or visiting our website www.trompmedical.com, we collect various types of personal data from you. Below are the data we collect, the purposes of processing, and the retention periods. If you have questions or want to know more about the data we hold, please contact us using the details provided at the end of this privacy and cookie statement.
Providing Our Services
As an organization, you can use our services for the supply and maintenance of advanced equipment for digital mammography, tomosynthesis, vacuum biopsy, bone densitometry/BCA, as well as digital bucky systems, mobile digital X-ray systems, mini C-arms, and equipment for fluoroscopy (execution of the agreement).
For this purpose, we process the following personal data:
- Contact person’s name
- (Business) phone number
- (Business) email address
- Organization name (optional)
- Payment details
- Invoice details
- Any content of correspondence
We use this data to fulfill the agreement with you and to maintain the resulting relationships. We retain this data for the duration of the agreement. Some data may be retained longer if required (e.g., due to the seven-year fiscal retention period).
Newsletter
Through our website, you can subscribe to our newsletter. In this newsletter, we inform you via email about information, news, and developments in the field of medical imaging technology, as well as keep you updated on Tromp Medical’s products and services.
For this purpose, we process the following personal data:
- First and last name
- Email address
- Gender
- Company name
- Position
- Department
- Areas of interest
We use this data based on your consent. We retain this data until you unsubscribe from our newsletter. You can unsubscribe at any time using the unsubscribe link in each newsletter. Upon unsubscribing, we keep your data on our suppression list, ensuring you do not receive further mailings from Tromp Medical.
Anonymization
We may anonymize personal data obtained through website usage. This means that the personal data originally obtained are anonymized to the extent that the individual can no longer be identified from this data. As a result, the data are no longer considered personal data, and there are no privacy risks associated with them.
We have a legitimate interest in anonymizing data. Through these anonymized data, we can conduct statistical research and improve our website.
Contact
We offer various ways to contact us, including by phone, email, and contact form (execution of the agreement).
For this purpose, we process the following personal data:
- Organization name / Institution
- Contact person’s name
- (Business) email address
- (Business) phone number
- Address
- Postal code
- Street and house number
- Position
- Gender
- Any information you provide in the message content.
We use this data to handle your request for contact and to fulfill the agreement with you. We retain this information until we believe you are satisfied with our response.
Job Applications
If you have applied for one of our vacancies or submitted an open application, we process your personal data to consider your application.
For this purpose, we process the following personal data:
- Name, address, and contact details
- Email address
- Phone number
- Curriculum Vitae
- Cover letter
- References
- Any additional information you provide with your application
We use this data to prepare for potentially entering into an employment agreement. If you do not join Tromp Medical after the application process, we do not retain the application data for longer than 6 weeks after the end of the procedure. This allows us to contact you if the previous candidate is found unsuitable later on. If we cannot offer you a position at this time, we may retain your application data for up to one year after the end of the application process with your consent. You can withdraw your consent at any time by sending us an email. If you join us, we retain your application data in the personnel file.
If we require assistance from external HR consultants regarding your application, we may forward your data to them. We may also forward your application to other Tromp Medical affiliated companies if your application is relevant to them.
When can we share your personal data with third parties?
Tromp Medical shares your data with third parties only when permitted by current legislation. We may provide your personal data to third parties because:
- We have engaged them to process certain data;
- It is necessary to fulfill the agreement with you;
- You have given consent;
- We have a legitimate interest;
- We are legally obligated to do so (e.g., if demanded by the police in suspicion of a crime).
The parties processing personal data on our or your behalf include:
- Cookie service providers (see the cookie table below)
- IT suppliers and service providers
- Hosting providers
- Payment service providers and collection agencies
- Telecommunications providers
- Mail-order companies
- Marketing companies
- External consultants and intermediaries
- Government services (Tax authorities)
To provide our services, Tromp Medical may transfer your personal data to parties located outside the European Economic Area (EEA). Tromp Medical does this only if there is an adequate level of protection for the processing of personal data. This means, for example, that we use a model agreement approved by the European Commission or make agreements about handling personal data.
reCAPTCHA
We use reCAPTCHA to prevent abuse of our consent form. By confirming that you are not a robot, the following is checked:
- How quickly the form is filled in
- Mouse movements made during filling
- The IP address of the person filling in the form
These data are analyzed by Google LLC to determine whether they are dealing with a legitimate visitor or a bot. A real visitor only needs to click a checkbox to confirm they are not a robot. The message can then be sent to the recipient via the form. For more information, please refer to Google’s privacy policy.
Use of Cookies
We use cookies on our website, both our own and from third parties. Cookies are small information files that can be automatically stored on or read from the visitor’s device (such as PC, tablet, or smartphone) when visiting a website. This happens through the web browser on the device.
We use the following types of cookies:
- Functional cookies: These cookies have a functional role within the website, ensuring its proper functioning.
- Analytical cookies: These cookies provide us with insight into how our website is used, allowing us to improve its user-friendliness.
- Marketing cookies: These cookies enable us to show you personalized advertisements (via our advertising partners).
The cookies may collect the following data:
- Name
- Login information
- Screen display options
- IP address
- Cookie ID
- Website and click behavior
- Referrer URL
- Behavior within the application
When you visit our website for the first time, we show a notification explaining cookies. We will, as far as required, ask for your consent to use cookies.
In the table below, you will find an overview of the cookies we use:
| Type | Cookie; Entity; Guarantees
|
Purpose | Retention period |
| Functional | Various:
First-party cookies with strictly functional purposes |
These cookies enable essential functionalities of the application, such as remembering the chosen language and whether consent has been given for cookies, displaying the cookie banner, etc. | Up to 2 years |
| Analytical | Google Analytics Google LLC, United States |
These cookies are placed to gain insight into user behavior and improve the user experience based on this information. We have configured these cookies to be privacy-friendly. This means that we:
· have entered into a data processing agreement with Google; · only provide Google with masked IP addresses; · do not share any further data with Google; and · do not use other Google services in combination with analytics. |
Up to 2 years |
| Marketing | Facebook Custom Audience
Facebook, United States
|
These cookies are used to enable advertising options from Facebook. They record click behavior and website visits. For example, these cookies may record a unique ID to recognize returning devices. The purpose is targeted advertising and personalized advertising. | Up to 3 months |
| Youtube
Youtube LLC, United States |
These cookies are used to display embedded videos from Youtube, track views, and register viewing behavior. The purpose of these cookies is to make recommendations for subsequent videos to the viewer based on this data. | 6 months |
Enabling and disabling cookies
In your web browser, you can set it to accept cookies only when you agree. Consult the manual of your browser for more information. Note: many websites do not function optimally when cookies are disabled.
Deleting cookies
Most cookies have an expiration date. If an expiration date is set, the cookie is automatically deleted when the expiration date is reached. You can also choose to delete cookies manually before the expiration date. Refer to your browser’s manual for instructions. Below are links to the websites of the providers where you can find step-by-step instructions on how to block or delete cookies.
Rights of data subjects
You have the following rights:
- Right to access: You have the right to access the personal data we process about you.
- Right to rectification: You have the right to correct or supplement the personal data we process about you if it is incorrect or incomplete.
- Right to withdraw consent: You can easily withdraw your consent at any time.
- Right to object: You can object to the processing of your personal data.
- Right to erasure: You can request us to delete your personal data.
- Right to data portability: If technically feasible, you have the right to transfer the personal data we process about you to a third party.
- Right to restriction of processing: In some cases, you can request to restrict the processing of your personal data (temporarily or otherwise), meaning that we process less data from you.
If you wish to exercise any of these rights, we may ask you to identify yourself. We collect data for this purpose to ensure that you are the correct person to whom the personal data belong.
We will, in principle, comply with your request within one month. However, this period may be extended for reasons related to specific privacy rights or the complexity of the request. If we extend this period, we will notify you within the first month. If you wish to exercise any of your rights, you can do so by contacting us using the contact details provided at the end of this privacy and cookie statement.
Filing a complaint
If you have questions or want to file a complaint about the use of your personal data, you can contact us using the contact details provided at the end of this privacy and cookie statement. We handle each question and complaint internally and communicate further with you. However, if you feel that we are not assisting you correctly, you can contact the Dutch Data Protection Authority to file a complaint.
Changes to this privacy and cookie statement
Tromp Medical reserves the right to make changes to this privacy and cookie statement. Changes will be published on our website. Therefore, please check this privacy and cookie statement regularly to stay informed about any changes.
Contact Information
- Tromp Medical
- Oude Haarlemmerweg 75
- 1901 ND Castricum
- The Netherlands
- Email: salessupport@trompmedical.com
- Privacy inquiries: privacy@trompmedical.com
- Chamber of Commerce (KvK) number: 37126434
